Exhibitor Information
Vendor Information
Vendors of synchrotron radiation (SR) products and services are invited to participate in the SSRL and LCLS Annual Users' Meeting & Workshops, which will be held at SLAC in Menlo Park, California from September 30th to October 3rd, 2007. This annual meeting, which traditionally involves 200-300 participants, provides a valuable opportunity for staff, users, vendors and other colleagues from the scientific and light source community to interact and discuss the latest science and technology. Exhibits will be set up in the lobby area of the SLAC Panofsky Auditorium and outside in an adjacent tent where the poster session and reception will be held.
Details
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Fees |
Exhibit fee is $750. Please complete the Exhibitor Application form. |
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Availability |
Exhibit space is limited and is assigned on a first come/first served basis. As of July 27, all indoor exhibit spaces are full. Vendors interested in exhibiting outdoors in the tent where the poster session and meals are held should complete the application form and contact us for more information. |
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Badges |
Each exhibiting company will be allotted badges for two exhibitors. Exhibitor badges should be worn throughout the meeting, and exhibitor badges confer the same privileges as regular meeting attendees, including admission to all sessions, receptions, and refreshments (including lunch on Monday and Tuesday as well as the banquet and concert on Tuesday evening, October 2). Additional persons accompanying the exhibit must register separately as regular meeting participants. |
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Receptions |
Exhibitors are invited and encouraged to participate in the following:
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Accommodations |
If you will be traveling from out of town, we encourage you to make reservations at the SLAC Guest House (SSRL group block). |
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Space |
Each vendor will be assigned an exhibit space which consists of a draped table (60" x 30") and two chairs. All exhibit material MUST FIT within this space. Please provide a description of all exhibit materials including dimensions and weight estimates of tabletop exhibits. Electrical connections are limited, so please request this in advance to determine if arrangements can be made; include watt/amps needed and description of equipment or lights needing electricity. If electricity is pre-arranged, please bring any extension cords, power strips, and cables that you may need. Late requests for electricity will NOT be accommodated. |
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Set-Up |
Exhibit move-in times are Sunday, September 30th 2-5 pm or Monday, October 1st 7-10:30 am. Exhibits officially open on Monday morning, so exhibitors are encouraged to set up as early as possible. |
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Tear-Down |
Exhibits can be removed on Wednesday, October 3 after 7 am (earlier tear-down arrangements can also be made). |
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Accessibility |
Due to new construction and security concerns, it is no longer possible to pull directly up the building to unload your exhibit materials. However, there are several parking areas close to the meeting and exhibit locations. |
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Shipping |
Exhibits can also be shipped in advance and stored for up to 5 days prior to the meeting at no additional charge. If you need assistance with delivery or shipping arrangements, please contact Cathy Knotts, 650-926-3191. Please send all advance shipments to: SSRL Annual Users' Meeting, c/o Cathy Knotts, SLAC/SSRL MS 99, 2575 Sand Hill Road, Menlo Park, CA 94025. |
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Insurance |
Neither meeting organizers, management, contractors, nor facility staff assume responsibility for any merchandise or display material which may become lost, stolen or damaged, under any circumstances. Exhibitors must carry their own insurance. |
